By-Laws of the Alpine Home and School Association, Inc.
Article I. Name
The name of this organization shall be the Alpine Home and School Association, INC. Also, referred to as “AHSA”. This organization operates through the authority outlined in Alpine School Board policy #1230 and #1330.
Article II. Purpose
a. To promote unity, school spirit, and common interests between parents and the school as both groups work for the general benefit of the students.
b. To provide a structure to allow different and appropriate programs for the students and to aid in the implementation of them.
c. To provide a forum for, and promote communication among parents, students, administration and faculty.
d. To provide opportunities for parent education and to organize social occasions for families while encouraging them to participate in the activities of the “AHSA”.
e. It is not the purpose of this organization to carry on propaganda or otherwise attempt to influence legislation or participate in or intervene in any political campaign on behalf of any candidate for public office.
f. The Board shall meet on a monthly basis. Special meetings may be called by the President when deemed necessary. Dates of the meetings shall be determined by the Board and announced at the first membership meeting of the year. Changes to the meetings dates require ten days notice to all members requested to attend.
Article III. Membership and Dues
a. The membership of the “AHSA” shall consist of parent(s) or guardian(s) of students enrolled in the school. The annual dues of
the “AHSA” shall be set by the Executive Board. A request for a change in dues must originate in and be approved by the Executive Council. Families with more then one student enrolled need only pay for one membership.
b. Dues must be paid by November 1 of the academic year. Those who do not pay the annual dues may not actively participate in the decision making process of the ‘AHSA”.
Article IV. Finance
a. The fiscal year shall be from July 1 to June 30th. Bank accounts shall be in the name of the Alpine Home and School Association ,INC. and shall be opened with the authorization of the Executive Board. All monies received shall be deposited in duly authorized accounts and disbursed by check signed by the Treasurer or the President. All expenditures in the amount of $500.00 or more, with the exception of normal operating expenses connected with self sustaining shall be presented to and approved by the Executive Board.
Article V. The Executive Board Structure and Duties
a. The function of the Executive Board will be to coordinate and facilitate the activities of the “AHSA”. The Board shall be made up of the following officers: President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer.
b. Duties of the Officers
1. President: Shall preside over all meetings of his respective Board. He/She shall attend all meetings.
2. Vice-President: To assume the duties of the President in the Presidents absence or at the Presidents request He/She shall attend all meetings.
3. Recording Secretary: To keep minutes of all meetings of the Executive Board and shall be responsible for mailing copies of said minutes to all Board members.
4. Corresponding Secretary: To conduct correspondence of the Association (dates of meetings, reminders of special events no less than 10 days in advance).
5. Treasurer: To collect all monies, pay bills, and keep records of all financial transactions. The Treasurer shall not be responsible for deciding how monies shall be disbursed; they are only responsible for the allocation of monies upon receipt of a requisition from a member of the “AHSA”, after approval by the President of the Board, should the amount exceed $500.00
Article VI. Nomination and Election of Officers
1. The Executive Board shall in March, appoint a nominating committee to consist of two members of the Executive Council (Excluding President) and two outside members of the Council. A single slate of candidates for the two year terns of President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer shall be prepared and presented at the April Board of Directors meeting.
2. The term of the Treasurer shall be two years but the election of a new Treasurer will fall between the first and second year of the other Officers in order to maintain a clear understanding of the organizations business and lessen the learning curve for the new slate of Officers.
3. The slate of candidates should be submitted to the membership at least two weeks before the May meeting. Additional nominations may be made from the floor at the May meeting. All members in good standing that have attended a minimum of three Executive Committee meetings shall elect officers at the May meeting. The elected officers shall assume the duties of their respective offices beginning July 1st.
4. The Executive Board shall be responsible for replacement of vacancies in any office for the unexpired term.
5. Upon the dissolution of the Corporation, the Trustees shall after payment of all liabilities, dispose of all the assets of the Corporation exclusively for the purposes and in such a manner or to such an organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify for exemption under Section 501 © (3) of the Internal Revenue Code.
Article VII. Standing Committees and Co-Chairs
1. Standing Committee Chairmen are appointed by the President on the advice of the Nominating Committee. Vacancies shall be filled by the Executive Board for the unexpired term. The Corresponding Secretary shall be responsible for all communication and coordination with Standing Committee Chair people.
2. Standing Committees:
a. Fundraising- To oversee existing fundraisers and suggest possibilities for future fundraising.
b. Hospitality- To provide refreshments at meetings and events of the Association.
c. Programs- To be in charge of programs (enrichment, assemblies, lunch) and or entertainment for both children and adults and to suggest future programs.
d. Nominating- To prepare annually, a slate of officers and to recommend members as Committee Chairmen.
e. Library- The Chairmen shall be appointed by the President the Committee shall be appointed by the Chairmen with the advice of the Librarian and the Principal. Vacancies shall be filled in the same manner.
f. Classroom Parents - The Chairmen shall be appointed by the Executive Board. Vacancies shall be filled in the same manner.
Article VIII. Meetings, Voting, and Quorum:
1. There shall be an annual business meeting in June. The Executive Board shall meet at monthly intervals during the school year. Advance public notice shall be given of every meeting.
2. Each member of the Executive Board shall have one vote at the AHSA meetings. Each member of the Association shall have one vote at Association meetings. A question may be decided by a majority vote at all meetings.
3. Those members present and qualified to vote at meetings shall constitute a quorum.
Article IX. These By-Laws may be amended by a majority vote of the Executive Board at a Board meeting, followed by a majority vote of the members at an Association meeting, provided that copies of the proposed amendments have been sent to each member at least two weeks prior to the meeting.
Article X. Parliamentary Authority:
Robert’s Rules of Order, revised shall govern all procedures not provided for in the By-Laws.
By-Laws of the Alpine Home and School Association, INC. (2004 update)